Town of Hayward, Sawyer County
Monthly Board Meeting
November 8, 2011
The meeting was called to order at 7:00 PM by Chairman Homuth. Present were Supervisors Tiffany and Gedart, Clerk O’Hare and Treasurer Jalowitz.
Tiffany motioned to approve the agenda as posted with the exceptions of moving Hall’s report before public comment. Gedart seconded. Motion carried.
Gedart motioned to approve the minutes as presented. Tiffany seconded. Motion carried.
Police Department – Justin Hall, Police Chief. Report handed into the board. Hall informed the board that he has applied for 3 grants and they will need to match 25% per year. Training – Gang training and Shoot don’t Shoot. 713 Total miles and 65.5 gallons of fuel.
Public Comment – None.
Zoning – Conditional Use Application – William Johnson et ux. Lots 1 & 2, being part of Gov’t lot 1, S36, T 41N, R 8W; Parcel :1.24. Volume 467 Records page 316. CSM Volume 17 page 87. 1.51 acres total. Property is zoned Residential/Recreational One. Permit is desired for exceeding the impervious surface limitation by 4% by adding a total of 993 sq ft onto an existing dwelling. Presently, the total impervious surface is at 26%. Applicant will be removing 3,733 sq ft of driveway blacktop and 11,052 sq ft of paving blocks to reduce the impervious surface total to 19%. One letter with objection and four without. Mr. Johnson was present and informed the board of the reason for this. Gedart motioned to approve. It would not be damaging to the rights of others or property values. Finished plans will actually reduce impervious surface. Tiffany seconded. Motion carried.
Town of Hayward – Part of the NE ¼ se ¼, S30, T 41N, R 9W; Part of Parcel 1.1 Doc# 317795. Approximately 7 acres out of the total 40 acres. Property is zoned Forestry One. Permit is desired for the three (3) year renewal of conditional use permit #04-003 for the location/operation of a non-metallic mineral extraction, including a rock crusher, which was approved at public hearing on October 17, 2003 and renewed November 19, 2008. Two letters were received. One with objection and one without. Homuth motioned to approve. It would not be damaging to the rights of others or property values. Pit has been in operation for over 40 years. Gedart seconded. Motion carried.
Road Report – Don Hamblin, Road Supervisor handed in a report to the Board. They dug out and reseeded ditches and replaced culvert on Peninsula Road with Walport Excavating. Replaced a driveway culvert on Gorud Road and reshaped ditches near Jim Turnbull’s house with Walport Excavating. Fixed a washout on Geist Road and graded most of the leaves off the gravel portion of the road and removed the buoys and the fence at the Peninsula Road Beach. They worked with Kurt Proctor to spread topsoil and compost on the reclaimed hillside at the park. They also seeded the hill and covered it with blown straw and graveled the trail coming into the pavilion site. The new wood shed is full and they started to split the wood on the big pile. Keith and Gary got the ditches cleared of down trees while Don was on vacation. Wing posts have been mounted on the trucks and the sanders have been gone through. The back up sander is in Rice Lake having some repairs done. Set the bumper posts for the used oil tank. Installation should be soon. They have begun clearing hazard trees in the R/W and will begin a more thorough clearing of R/W’s by the end of the month. January training in Madison on Road Maintenance and Construction Inspection. Don’s looking into scholarship money. Snowplow bids are due Nov. 18 at 3:00 P.M. Special meeting requested for Dec. 13. Don is also waiting to hear back on the waste oil.
Fire Department – Bob Shamro, Fire Chief. Training – Monthly department training was conducted on fire hydrant operational procedures. Additional training was held on scene size up and mutual aid/response requirements. They still have two members waiting for the initial fire training. Three local classes have been cancelled due to low pre-registration. The next class is scheduled to begin January 3rd in Hayward. Bob had also attended the last Haz-Mat team training with Superior FD. Apparatus – The new truck is on site at Foreman Fire for installation of the wild land bed. Delivery is expected mid to late December. Other – There is legislation in work to re-structure to the regional Haz-Mat response teams. If approved the Superior Regional team will be eliminated. They would serve as an investigative unit only. This will also eliminate the outreach team in Sawyer County. Our nearest level 1 response team would be located in Eau Claire. The change is expected in January 2012. Bob visited a housing development off Gouger Road in Lenroot Township at the request of one of the home owners. There are 19 homes in this development and his concern was accessibility for emergency vehicles. There is limited access to some of the homes. Because of this and primarily for future development, Bob requests a spot on the agenda for the November Lenroot Town Board meeting to propose the adoption of a driveway ordinance.
Planning Commission – Richard Dewhurst, PC Chairman (minutes prepared by PC committee member). Rules for Public Participation – none. Andy moved to approve the agenda. Seconded by Pat. Motion carried. Tom moved to approve the minutes. Seconded by Andy. Motion carried. Public Comments and questions: None. Crime Prevention Initiative – Comments by Sheriff Kelsey:
**Town and County law enforcement work together – cover for each other when needed.
**County and LCO Tribe work together.
**County Public Safety Committee is very supportive of Sheriff’s department.
**Limited manpower – Usually 3 or 4 deputies on patrol each shift, however, Sheriff Kelsey and/or Chief Deputy Kornbroke are on call 24 hours.
**Security initiatives are best at the lowest level, i.e., neighborhood 1st, Town & then County.
**Public awareness campaigns are effective and can be achieved by media (radio or newspaper), and direct mailings.
**Public needs to be involved and should call 911 if they see anything suspicious. Do not hesitate to call.
**Scanners are a benefit as persons monitoring will often call in with helpful information.
Specific items –
- Encouraged us to continue the Security Initiative.
- Road cameras have very limited results.
- Keep specific hours of operation at the beach –dawn to dusk too elusive to enforce.
- Additional lighting needed at the beach.
Property owners should at least install motion detector lights if they don’t want to, or can’t afford to spend money on a security system.
- Form neighborhood watch programs.
- Road signs as large as practical indicating neighborhood watch.
- Lock doors and windows in homes and garages.
- Lock vehicles.
Justin Hall is preparing grant applications under two separate programs, which if received, will provide for approximately 1200 additional patrol hours in the Town. Note: Audience participation was encouraged and Justin Hall, Ken Maki, and Paul Williams interjected opinions, and dialogued with Sheriff Kelsey. Ideas for a Public Awareness Campaign were discussed. The first item will be an insert with the tax bill mailing in December. Due to short turn around time, Dick will prepare and present to the Town Board for approval. Other measures will be firmed up later. A copy of the insert is printed on page 3 of these minutes. Park Committee: Shelter Bids – one bid was received in the amount of $38,222.91. The bid was less than Kurt’s estimate but lacked exact details on the scope of work and contract terms. After a discussion of options the following motion was entered by Andy:
“To recommend to the Town Board to approve the bid with the contractor contingent upon Kurt and Dave’s meeting with the contractor, work out terms of contract and extent of the work and the possible use of the town crew and equipment to bring building site up to proper grade final if needed.” Seconded by Tom. Motion carried. Town Board approved & signed contract for $38,222.91 on Nov 30 with provisions permit costs are included. Additional cost for fuel to run a generator and additional $600.00 to prepare site and bring up to proper level. Bicycle Trail Plan – Jeff to meet with Roger Hoff on Thursday, November 10th. Geist Rd Easements – working with new attorney. Design Review: Tabled. Updates: Border Agreement – nothing new, City working on other projects. County Info: Cell Tower Ordinance- Public Hearing on November 18 during County Zoning Committee meeting. New Shore Land Ordinance – Approved by County Board on October 20th. Housekeeping: Other – Derek Sokoloski was present for the meeting and would like to become a member of the planning commission. Derek was appointed by the Town Board at the November 8th meeting. Tiffany motioned to approve Derek as a new member on the Planning Commission. Gedart seconded. Motion carried. Dick will not be able to attend January meeting, and would like to know if Pat would be available to run the meeting, will discuss further at next month’s meeting. Note: Bold Italics designate action subsequent to Planning Commission meeting.
Tax bill insert approved by the Town Board on November 15, 2011. Formatted to fit on 1/3 sheet of paper.
Town of Hayward Security Initiative
A few suggestions to improve neighborhood security:
Vehicles
- Remove keys and lock the doors
Homes and Garages
- Lock doors & windows
Neighborhoods
- Yard and motion detector lights
- Organize neighborhood watch program
- Consider a security system
- Call 911 if you see anything that looks suspicious
If away from home:
- Interior lights on timer
- Keep grounds maintained
- Notify neighbors
OLD BUSINESS
Application for road name – Steve Bodenschatz. Gedart motioned to approve Hollow Lane. Tiffany seconded. Motion carried.
Shelter bids – Greg Peterson’s bid was $38,222.91. Gedart motioned to authorized Kurt and Dave to negotiate a contract with the lone bidder Greg Peterson and then come back to the board for approval. Homuth seconded. Motion carried.
Town forest electric power – the power for the trial lights is $15,000. See if they could get a reduced rate though Xcel Energy. The board decided to hold off on the power for now.
NEW BUSINESS
Operator’s License – Gedart motioned to approve Art Rinnman III. Tiffany seconded. Motion carried.
American Birkebeiner – Tiffany motioned to approve. Gedart seconded. Motion carried.
Approve Vouchers – Gedart motioned to approve the vouchers. Tiffany seconded. Motioned carried.
Budget review – Gedart motioned to transfer the difference from the Highway Maintenance to the Highway Outlay and From the Contingency Fund transfer the amounts to cover the solid waste and recycling. Homuth seconded. Motion carried.
Homuth motioned to adjourn at 8:25 P.M. Gedart seconded. Motion carried.
Shannon O’Hare
Clerk
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